Your Academy Swim Team Members Portal

Official entries are made in the Members Portal, not in Spond. A meet only appears as open once the club has the organiser’s pack and has set the club deadline.

1. Open Activities → Swim Meets.
2. Use the Open for Entries tab for meets you can enter now, or Upcoming Meets for meets announced but not yet open.
3. Open the meet to read the club deadline, dates, venue, course, and the club’s conditions.
4. Choose the swimmer, then tick the events they are eligible to enter.
5. Check the entry PB, qualifying time, and fee beside each event, then review the estimated total.
6. Save the entry. It then appears under Open & Entered Meets on the dashboard, where you can change it while entries are still open.

Select the swimmer, review the events they are eligible for, then tick the events you want and submit before the club deadline.

1. Tick the events to enter.
2. Check the entry PB the club holds.
3. Check the qualifying time, the session, and the fee per event.
4. Review the estimated total, then save the entry.

Galas are club-organised events where the coaches choose the races. Open Activities → Galas and confirm for each invited swimmer.

1. Check whether sign-up is open.
2. Read the date, venue, and any travel or organiser notes.
3. Record the response for each swimmer.

Open Activities → Club Events. You answer once per invited swimmer, and the coach sees the totals.

1. Expand the event to read the date, venue, price, and notes.
2. Choose Attending or Can’t attend for each swimmer.
3. Add an optional note for the coach, then save.
4. The chip on the collapsed card shows the latest response, so you can check it later.

Subscribe once and the club events your household is attending, plus meets with swimmer entries, appear in your own calendar.

1. Open My Account → Account details and scroll to My Academy Swim Team Calendar.
2. Choose Create new private link.
3. Use the Apple Calendar, Google Calendar, or Outlook button — or copy the link and add it as a subscribed calendar.
4. Treat the link like a password. To stop it working, choose Disable subscription and create a new one.

Notifications nudge you when a new activity needs your attention, so you are not relying on spotting it in the portal.

1. Open My Account → Account details.
2. Under App Notifications, choose Enable notifications. Your browser asks for permission only at this point.
3. Tick the activity types you want: Meet entries, Gala invitations, and Club events.
4. Choose Save notification preferences.
5. To stop them on one device, choose Disable on this device.

Every screen in this guide is the same layout on a phone, including the calendar and notification settings. The portal menu stacks, and the important buttons stay where you expect them.

The training view matches each linked swimmer to the sessions for their assigned squad.

1. Open Training → Schedule.
2. Use Weekly Schedule for a day-by-day family view or Squad Timetables for squad totals.
3. Use Attendance History for submitted register marks, and the seasonal tab when a holiday timetable replaces the normal week.
4. Open Training → Test Sets for coach-recorded test measures, compared against that swimmer’s own earlier results.
5. Where the club uses it, Self-Led Training appears for members with an eligible programme.

Results are loaded and maintained by authorised club administrators. Members can review them but do not edit official times.

1. Open Results and choose the swimmer.
2. Switch between Personal Bests, Results History, and Time Progression.
3. Toggle Short Course and Long Course — a time in one course is not the same as the other.
4. Look for the licensed marker on results swum at licensed meets.
5. Open Activities → Qualify Checker to see which events a swimmer currently has qualifying times for.

The ledger shows what the household has been charged, what has been collected, and what is scheduled.

1. Open Invoices.
2. Filter by All, Upcoming, Paid, or Voided, or search for an invoice.
3. Open an invoice to see the recipient, line items, dates, totals, and payment status.

Swimmer records drive squads, meet eligibility, and billing, so important changes are reviewed by an administrator rather than applied straight away.

1. Open Swimmers and choose a swimmer to see squad, category, and granted permissions.
2. Use Edit Details to request changes to address, guardians, emergency contacts, medical information, medication, and photo or video consent.
3. Use My Account → Account details to change your password and manage your calendar and notification settings.
4. If a volunteer profile is linked, My Volunteering shows roles, DBS and safeguarding dates, and a form to request contact changes.